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RFP Issue Date: March 2, 2026
Proposal Due Date: March 11, 2026
Period of Performance: May 2026 – August 2026
Primary Point of Contact: Sarah Pfund (pfund@giagy.org)
Georgetown International Academy (GIA) is a private, international PK-12 school located in Georgetown, Guyana. The school will install a new elevator in fall 2026. Prior to installation, the school must build a three-floor elevator shaft. This RFP invites qualified firms to submit proposals for the construction of the elevator shaft. Below, applicants will find the scope of work, submission requirements, and evaluation criteria for the selection process. Applicants must submit final proposals to GIA no later than March 10, 2026. Late submissions will not be accepted.
The installation of an elevator at GIA is critical to ensuring the school remains accessible to all. The elevator to be purchased is an 8-person Otis GeN2 Regen EXT 630kg elevator with front entrances (doors) only. As-built architectural drawings for the construction of the shaft will be made available upon contract award. The shaft will be built externally and not within the building’s current
infrastructure. GIA highly encourages applicants to discuss how they plan to properly secure the external shaft to the existing building.
The selected firm (“Contractor”) shall provide full construction and engineering services to Georgetown International Academy for the elevator shaft build. Services shall be provided from initial concept through construction administration, as outlined below. The Contractor is expected to collaborate closely with GIA leadership, the Project Manager, and all relevant consultants to ensure the successful delivery of the project. This scope is intended to define minimum expectations and does not preclude applicants from recommending additional services they believe are necessary to achieve the project objectives.
Final submissions must include:
Project Team
● Company profile or Contractor CV
● Proposed project team and their specialties (MEP, electrician, surveyor, etc.)
● Description of relevant experience
Project Approach
● Construction approach and methodology
Project Logistics
● Proposed project schedule – to include critical milestones such as site-visits and
deliverable dates
● Quality control and risk mitigation plan
● Proposed fee structure & cost breakdown
Addendums
● Signed Child Safeguarding Agreement (available in PDF below)
● Proof of insurance / licensing
Proposals will be evaluated based on the following weighted criteria:
● Relevant Experience (25%)
● Proposed Approach (35%)
● Project Delivery Strategy and Schedule (15%)
● Security Planning & Risk Mitigation (10%)
● Cost (15%)
Interested applicants may submit questions about this RFP to Sarah Pfund (pfund@giagy.org) no later than March 10, 2026. Applicants will receive responses within three business days. Applicants must submit final proposals via email to Sarah Pfund (pfund@giagy.org) with the subject line: RFP – Architectural Design Services – Third-Floor Expansion. The due date for final submissions is March 10, 2026 at 5:00 PM GMT-4. Late submissions will not be accepted. Proposals must be submitted in a searchable, electronic format.
Please refer to the following documents for more details
RFP Issue Date: March 2, 2026
Proposal Due Date: March 11, 2026
Period of Performance: TBD – late summer
Primary Point of Contact: Sarah Pfund (pfund@giagy.org)
Georgetown International Academy (GIA) is a private, international PK-12 school located in Georgetown, Guyana. In 2026, the school will construct the shaft for and install an 8-person, 630kg elevator. This RFP invites qualified firms to submit proposals for the required electrical work. Below, applicants will find the scope of work, submission requirements, and evaluation criteria for the selection process. Applicants must submit final proposals to GIA no later than March 11, 2026. Late submissions will not be accepted.
The installation of an elevator at GIA is critical to ensuring the school remains accessible to all. The elevator to be purchased is an 8-person Otis GeN2 Regen EXT 630kg elevator with front entrances (doors) only. This elevator required three-phase power, which in Guyana is typically by a 208 or a 220 volt, five-wire supply. This will then be connected to an OTIS-supplied transformer, which will take the voltage to 380 volts. The electrical contractor will be responsible for identifying an appropriate location for the transformer and running the cables to the top of the elevator shaft to a suitable isolator. The elevator install team will make the connection between the isolator and the elevator controller. If GIA determines that an emergency phone dialer is required, the electrical Contractor will need to ensure the entire shaft is equipped with network cable and suitable signal. GIA highly encourages applicants to discuss how they plan to provide required services in their proposal submissions.
The selected firm (“Contractor”) shall provide full electrical services to Georgetown International Academy for the installation of a new elevator. Services shall be provided from initial concept through construction administration, as outlined below. The Contractor is expected to collaborate closely with GIA leadership, the Project Manager, and all relevant consultants to ensure the successful delivery of the project. This scope is intended to define minimum expectations and does not preclude applicants from recommending additional services they believe are necessary to achieve the project objectives.
Final submissions must include:
Project Team
● Company profile or Contractor CV
● Proposed project team and their specialties (MEP, electrician, surveyor, etc.)
● Description of relevant experience
Project Approach
● Proposed approach and methodology
Project Logistics
● Proposed project schedule – to include critical milestones such as site-visits and
deliverable dates
● Quality control and risk mitigation plan
● Proposed fee structure & cost breakdown
Addendums
● Signed Child Safeguarding Agreement (available in the PDF below)
● Proof of insurance / licensing
Proposals will be evaluated based on the following weighted criteria:
● Relevant Experience (25%)
● Proposed Approach (35%)
● Project Delivery Strategy and Schedule (15%)
● Security Planning & Risk Mitigation (10%)
● Cost (15%)
Interested applicants may submit questions about this RFP to Sarah Pfund (pfund@giagy.org) no later than March 6, 2026. Applicants will receive responses within three business days.
Applicants must submit final proposals via email to Sarah Pfund (pfund@giagy.org) with the
subject line: RFP – Architectural Design Services – Third-Floor Expansion. The due date for final
submissions is March 11, 2026 at 5:00 PM GMT-4. Late submissions will not be accepted.
Proposals must be submitted in a searchable, electronic format.
Please refer to the following documents for more details
Agreement Number: GIA_2024/25_001
Issue Date: March 21, 2025
Submission Deadline: April 11, 2025 (No later than 16:00 hrs)
Georgetown International Academy (GIA), a private coeducational institution offering Nursery through Grade 12 educational programs, invites qualified photographers and photography companies to submit proposals for professional photography services. GIA is dedicated to capturing memorable moments and maintaining a visually appealing representation of our diverse school community.
Our campus, located at Tract C, Block XXX, South Railway Embankment, Pattensen, serves approximately 350 students and 100 staff members, with an average of one special event per month throughout the academic year.
The primary objective is to provide professional and reliable photography services for school portraits, special events, yearbook images, and various photography requirements. The contract period is intended for one year, commencing August 1, 2025.
The selected photographer/service provider will be expected to deliver the following:
Interested service providers must submit a comprehensive proposal including the following items:
Proposals will be evaluated based on:
Please note, GIA reserves the right not to accept the lowest bid or any bid.
For inquiries or clarification, please contact ONLY the designated representatives listed below. All communications outside these contacts may result in disqualification.
Cathy Allen, Lower School Principal
Jim Heister, Upper School Principal
Proposals must be submitted electronically to the email address below no later than April 11, 2025, 16:00 hrs:
Email Submission: simmons@giagy.org
Late submissions may be accepted at GIA’s discretion.
All information contained within the RFP is confidential and proprietary to GIA and must only be used for responding to this request.
Any modifications to the RFP will be communicated via written addenda. Participants will be notified accordingly.
Agreement Number: GIA_2024/25_002
Issue Date: April 11, 2025
Submission Deadline: May 2, 2025 (No later than 16:00 hrs)
Georgetown International Academy (GIA), a private coeducational institution offering Nursery through Grade 12 educational programs, invites qualified individuals and companies to submit proposals for comprehensive catering services. GIA is committed to providing high-quality, nutritious meals and snacks that support the well-being of our students, faculty, and staff. Our campus, located at Tract C, Block XXX, South Railway Embankment, Pattensen, serves approximately 375 students and 121 staff members.
The primary objective of this RFP is to secure a reliable and qualified catering service provider who can deliver consistently high standards of meal preparation and delivery. The service is intended to cover one academic year, with the contract commencing on August 7, 2025.
The selected caterer/service provider will be expected to deliver the following:
Meal Provision:
Daily provision of nutritious lunches and a variety of healthy snacks.
Menus that accommodate dietary preferences including vegetarian, vegan, and other special dietary requirements.
Menu Planning & Ordering Process:
Generate and distribute a weekly menu along with an electronic order form to parents on the preceding Sunday.
Implement a cancellation policy allowing lunch order cancellations until 3:00 PM on the day prior to service; orders not canceled within this timeframe remain chargeable.
Payment Options:
Preferably employ an electronic payment system.
Alternatively, facilitate cash payments for pre-ordered meals at the start of each week, with options available for additional on-campus purchases.
On-Campus Service:
Provide a dedicated service associate who will be present daily between 9:00 AM and 1:30 PM. Responsibilities include managing snack sales (8:00 AM–10:00 AM), distributing lunches, and handling customer feedback in a professional and timely manner.
Serving Schedule:
Nursery to Grade 5: Lunch served from 10:30 AM to 12:00 PM.
Grades 6 – 12: Lunch served from 12:15 PM to 1:40 PM.
Timely, organized service ensuring no late deliveries.
Quality & Safety Compliance:
All food preparation and handling must meet established hygiene and food safety standards.
Participation in an annual training session on food safety standards, with periodic inspections by the school nurse.
Interested service providers must submit a comprehensive proposal that includes the following:
Cover Letter & Company Information:
Introduction, contact details, and a summary of relevant experience in catering services.
Technical Proposal:
A detailed description of how your service will meet the requirements of this RFP, including menu planning, order management, delivery logistics, and safety compliance.
Financial Proposal:
A complete pricing breakdown, detailing all direct and indirect costs.
All rates must be quoted in Guyana Dollars (GYD), incorporating all associated expenses.
Exhibits:
Exhibit A: Service Provider’s Company Information.
Exhibit B: Experience with Similar Projects.
Exhibit C: Detailed Safety Plan.
Exhibit D: Evidence of Financial Resources.
Exhibit E: Key Personnel (including valid police clearances, issued twice per year).
Exhibit F: Equipment Inventory.
Exhibit G: Required Official Documents (e.g., Business Registration, NIS Compliance Certificate, GRA Compliance Certificate, Food Handler’s Certificate, VAT Certificate).
To ensure all interested providers have a full understanding of the engagement, please note the following key events:
Visit to the Cafeteria:
Saturday, April 26, 2025 at 9:30 AM at GIA. This visit provides prospective vendors the opportunity to inspect the facilities and better understand the operational environment.
Presentation and Tasting Session:
Wednesday, April 30, 2025 at 5:00 PM. During this session, vendors will present sample menus and offer tastings, which will be critical in evaluating food quality and service delivery.
Proposals will be evaluated based on:
Quality and nutritional standards of the proposed menus
Competitiveness and clarity of the pricing structure
Capabilities of the online ordering and payment systems
Service provider’s experience, reputation, and customer service approach
Ability to meet required delivery schedules and overall service reliability
Please note: GIA reserves the right not to accept the lowest bid or any bid that does not meet our overall value and quality standards.
For inquiries or clarifications, please contact ONLY the designated representatives listed below. All communications outside these contacts may result in disqualification.
Cathy Allen, Lower School Principal
Email: lsprincipal@giagy.org
Tel: 226-1595 Ext 103
Jim Heister, Upper School Principal
Email: heister@giagy.org
Tel: 226-1595 Ext 203
Proposals must be submitted electronically to the email address below no later than May 2, 2025, at 16:00 hrs:
Email Submission: simmons@giagy.org
Late submissions may be accepted at GIA’s discretion.
All information contained within this RFP is confidential and proprietary to GIA. It is intended solely for the purpose of responding to this request and must not be disclosed to any third party.
Any modifications to this RFP will be communicated via written addenda. Participants will be notified accordingly.
